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Finding the Best AV Wireless Presentation System for Your Business


Wireless presentation systems are everywhere in business, and for good reason – new technology lets anyone broadcast presentations, multimedia content, or any video conferencing software ( Zoom, WebEx, Skype for Business, BlueJeans, GoToMeeting and etc.)  into conference rooms from anywhere in the world.

Wireless systems offer ever-increasing interoperability across multiple types of devices ranging from cell phones to tablet computers, with the added benefit of avoiding cumbersome corded connections.

There is an endless lineup of wireless presentation AV systems devices to choose from. The good news is that no matter your organization’s needs, you’re likely to find an option that works for you. The bad news is that it can be hard to sift through the options available to maximize your budget and find a solution which will perfectly match the specific functions needed by your business.

VSSi can offer you expert advice in a consultation, but here’s a quick run-down of how to start narrowing down your options and find a wireless presentation system which will work best for you:


How to Choose a Wireless Presentation System

How many data sources do you have, and how many participants do you need to support?  

Wifi presentation solutions do away with the age-old fight over the HDMI port.

However, depending on how many people will need to present at once, you may want to consider how many displays will be supported by your presentation solution. Some, like Crestron Airmedia, offer solutions with a “quad view” which can split the screen four ways.

Others are simpler, out-of-the-box options which let you wirelessly present whatever’s on the screen of your laptop with a dongle or other small device. Still others will let up to thirty devices connect remotely for high-tech, geographically spaced out conferences.

Do you want to support interactive presentations?

Depending on your needs, some advanced models offer presentation tools such as on-screen annotation, filesharing and other high-tech functionality.

It’s worth considering what level of interactivity you need, and which tools will add the most value to your team’s collaboration when searching for a presentation solution, as these features tend to add to the price tag of a wireless presentation solution.

What are your IT constraints?

If your organization segments Wi-Fi for guest and internal use, make sure you factor in these constraints when designing a Wi-Fi based presentation solution.

Depending on the type of content you will be using, it’s also worth consulting with experts at VSSi or on your IT team to determine the bandwidth required to stream multimedia content wirelessly. Images, PowerPoint presentations, and videos all require varying bandwidth.


What are the top wireless presentation systems?

Here’s a quick breakdown of some of the top models on the market:

Barco Clickshare

The Barco Clickshare uses an app which works on Android and iOS devices. It doesn’t limit the number of connections by port (since it uses an app instead of a dongle or other hardware device). You can connect up to fifty people simultaneously and includes a moderation function to manage content sharing in large audience screen-sharing situations.


WePresent is ready right out of the box. While less customizable that Barco Clickshare, and slightly smaller – it can support up to 64 participants – it’s an affordable, high-end rack mounted option which doesn’t require integrating numerous systems.

Clearone Spontania

ClearOne is cloud-based and minimizes impact on your company’s bandwidth, allowing for multiple people to access presentations and conferences remotely on a variety of devices.

ClearOne works particularly well in hybrid situations when people both access presentations from conference rooms and remotely participate using smartphones and tablets. ClearOne also includes interactive features such as file transferring and a virtual whiteboard.

Crestron Airmedia

Creston Airmedia solutions function similarly to Barco Clickshare, supporting up to thirty-two people simultaneously. Crestron also allows up to four screens to be displayed simultaneously and can present Powerpoint Files, documents, PDFs, and photos using any device which can support Crestron’s software. For those who can’t access the central display, presentations can still be accessed using a web browser.

Crestron and Barco both also offer advanced models which can scale up for massive conference rooms depending on your requirements.


Bottom Line

Wireless presentation system is increasingly relevant in the bring-your-own device era. Businesses across the board increasingly need a single integrated system to enable people to share content and presentations from their devices – whatever those devices happen to be.

Your IT infrastructure and business needs, such as the type of content you need to share, and with how many people, will affect which solution is best for you and your business.

VSSi has technicians ready to help you talk through your options and suggest solutions which will be the best fit for your needs. Whether you’re looking to upgrade your existing AV system or add an entirely new business solution, we can help. Check out past projects here, or contact us for a consultation.

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