Few companies today operate within a single space. In some industries, more than half of workers are remote.
82% of these workers say they need to collaborate with others to do their work; if over half of these people work off-site, your video conferencing room quickly becomes the most valuable piece of real estate at your organization.
Even if you already have a conferencing solution in place, upgrading to a system designed for your use and space has numerous benefits, from easier use and faster problem-resolution to improved productivity from distraction-free communication.
As AV technology evolves and improves, the options available on the market do too; today, there are hundreds of viable products and options which can produce highly functional conferencing solutions.
“Telepresence” is one such invention.
Telepresence – Sci Fi to Reality
Telepresence began as a science-fiction dream in the 1960s: what if you could attend meetings and interact with people as if you were actually there, but from anywhere on the planet? Since the 1990s, numerous breakthroughs in AV technology have made this idea closer and closer to reality.
We don’t (yet) have the option of projecting holographic images onto thin air, but we are getting remarkably close to creating the exact sensation of speaking to a group of people as if you’re all in the same room. With telepresence technology, participants in the conversation will look and sound as if they’re sitting right next to you.
Telepresence vs. Video Conferencing: What’s the Difference?
Telepresence conferencing provides the most high-definition experience possible during video conferencing. While “video conferencing” and “telepresence” are often used interchangeably, the underlying technology is slightly different.
Modern video conferencing provides crisp visuals and reliable, clear audio, over IP or internal networks.
While video conferencing works very well for many companies, one area where video conferencing can fall short is when presenting entire conference rooms of speakers with the same level of clarity you’d see if you were all in the same room. When participants are farther or closer to the microphone(s) and camera(s), most systems have a hard time portraying them with equal clarity.
Video conferencing solutions flatten whatever room you’re in – wherever that is – and portray it as is. When more than two or three people are participating in a video conference, it can quickly become difficult to distinguish who is speaking. They also require more end-user involvement in the operation, and can therefore also be more prone to glitches if improperly configured.
Telepresence conferencing provides the most high-definition experience possible during video conferencing.
“Telepresence” refers to tools which allow participants to feel as though they are actually in the same room as whoever they’re talking with.
One way to think about this is as a built-in, room-specific situation. Telepresence solutions take into account the dimensions, lighting, and acoustics of the space and replicates them accurately instead of just capturing data from a camera and microphone and reproducing it exactly.
Some solutions may replicate the appearance of the room on each side to create a more immersive experience – same chair in each room.
Telepresence solutions adjust the video to provide accurate, clear focus on each participant, even at a large conference table.
They also adjust the sound, with embedded spatial audio so that it’s always clear where sound is coming from. Instead of confusing sound coming from each participant on top of another, it becomes obvious who is speaking at all times.
In short, all people are clearly visible, and the focus doesn’t vary depending on how far they are from the screen. You’ll also hear them the same way you would in the room, instead of at varying volumes depending on how far they are from the mic.
Finally, telepresence doesn’t generally require as much end-user configuration, headsets, or other devices; this makes them easier to operate day-to-day, but also less portable.
Which is Better – Telepresence Solutions or Video Conferencing?
In general, you will see the best quality and realism using a telepresence solution.
However, if you plan to regularly change which rooms are connected, it can be extremely costly to set up telepresence solutions in each room you’ll be using.
Cost is the biggest drawback in a telepresence solution. Simple video conferencing solutions can often be installed for as little as 5% of the cost of a high-end telepresence solution.
Interoperability may also be an issue if you need to communicate with others using multiple different vendors or solutions.
Just like high-definition movies, you’ll only see the quality supported by the lowest common denominator. (Think of watching a movie from the 1960s on a modern television set, or watching a HD movie on a 1960s television). A video conferencing solution communicating with a telepresence solution will only present the maximum quality supported by the lesser-quality equipment.
You’ll still be able to communicate as long as there’s a basic level of compatibility, but you’ll get the most bang for your buck by pairing two telepresence solutions.
The bottom line is that if your business relies on closing distances and impressing clients with the visuals etc., telepresence will provide the most impressive and realistic, high-definition solution. However, if you operate in many locations or are a smaller business, video conferencing can fulfill many of the same needs.
Regardless of your needs, VSSi will work with you closely to develop a visually stunning and highly effective conferencing solution to bring members of your organization to you. Check out our recent installations here, or get in touch to schedule a consultation.
Compared to audio conferencing calls, video conferencing offers a clear leg up. With the right tools, a video conference can be as good as – and more efficient than – being there in person.
As more businesses catch on to the value of video conferencing, more solutions have entered the market, but few companies come close to challenging the two titans of the enterprise video conferencing space: Polycom and Cisco.
Cisco and Polycom are the giant players in the industry for a reason: both offer highly functional and seamless video conferencing solutions.
Many of the features offered by both companies overlap; both offer reliable, high-quality video conferencing products. For maximum security, both companies also offer on-premise and IP capabilities for maximum security and flexibility. Their pricing is broadly similar, and both offer an extensive range of products.
VSSi can help you configure a solution which fits your exact specifications, and provide support down the road. But for now, here are some factors to keep in mind when beginning your research:
Cisco was one of the first players in the video conferencing space, and is still the largest and most well-known. As an international conglomerate, they’ve been able to use their size to fund innovation and create a wide range of high-tech products.
For example, Cisco was a leader in developing 1080p and 4k resolution video options, and their current video conferencing solutions include audio triangulation technology to help filter out background noise.
Cisco focuses on the biggest enterprise clients; nearly all Fortune 100 companies use Cisco for video conferencing. They do customize their offerings by the size of the business, but their products can be more expensive and less streamlined for smaller businesses.
Polycom competes with Cisco with its smaller, more nimble company structure. They focus on hospitals, universities, and entertainment companies. While there are a number of large enterprise clients on their list, they focus more on public organizations than the biggest Fortune 500 companies.
They offer ostensibly more personal services because of their structure, but their main selling point is interoperability with other vendors. Polycom’s video conferencing tools work with Microsoft communication products like Skype for Business and Office 365.
In other words, where Cisco offers a wide range of products which work well with each other, Polycom focuses on fewer products, but ensures that they are open and interoperable with multiple vendors. Since over half of enterprise businesses use more than one vendor’s AV equipment, this can be crucial.
Polycom also claims that all of their products are both forwards and backwards compatible, meaning that new versions of their products will still work seamlessly with the previous and future editions.
Whether Polycom vs Cisco video conferencing is ultimately a better fit for your business will boil down to preference and your specific constraints and needs.
If you already use Cisco products, or have a complex or very large organization, looking into an appropriately scaled Cisco video conferencing solution may be the best choice. If you’re a healthcare, education, or entertainment company, Polycom may offer products which fit more seamlessly into your existing AV architecture.
Regardless of what you choose, VSSi can help you choose, design, install, and learn to use AV solutions so that you end up with an easy-to-use and effective set of audio-visual tools and maximize the impact of your investment. To speak with a VSSi representative, click here.
In recent times, Internet of Things (IoT) has greatly established itself as part of everywhere conversation. IoT is a process that accumulates many things that exist in the world, puts them into a network and makes them connect to one another. These things are connected via sensors. One interesting thing about IoT and the AV industry is that both industries are in the same boat, as such, AV and IoT have worked perfectly together in the following areas.
The corporate setting is a unique system that has incorporated IoT’s concepts into the audio visual settings owing to the fact that it is a system that is localized with all equipment located near one another. As such, the audio visual industry is greatly relied on by corporate organizations. The audio visual system is the heart of any corporate building in the sense that it provides a user with interface and knowledge about the way and manner clients interact with the corporate environment.
As an audio visual firm, VSSi provides the necessary interface between the building and the user. VSSi’s room schedulers provide indicators as to whether a room is occupied or not. At VSSi, touch panels are set such that they trigger boardrooms to be ready for meetings and the control systems of VSSi interface with the building systems and lighting.
IoT can be integrated into centralized monitoring system to discover the number of smart devices that are connected to a network. This will provide employers information about the number of people that are onsite every day. This information will help employees in knowing if the office space is being fully utilized if more desk spaces should be created and if more meeting rooms should be created.
In the retail setting, audio visual integrators in partnership with IoT have been able to deploy paging systems and background music with digital signage. As customers move through the mall, a Bluetooth beacon can be located at each digital signage that is displayed. The beacon will ping the environment for patrons that have downloaded the retailer’s app and have active Bluetooth. From there, the beacon will extract the patron’s purchase history and display related goods as well as other goods that might be of interest to the patron on the digital signage.
IoT’s integration with the security field makes complete sense when it is tied to an audio visual integrator. Numerous information about emerging Mass Notification/Emergency Communication Systems (MNS/ECS) market has been provided by NSCA, manufacturers, and InfoComm. For these systems to provide intelligent information and offer solutions where there is a case of emergency, the skill set of an AV integrator is required.
Read more about 5 reasons why companies should use IoT in their workplace, click here
IoT Integration with Your AV Business
If you want to integrate IoT with your Organization’s audio visual equipment or AV business, Visual System Solutions and Integration is your best bet. Visual System Solutions & Integration (VSSi) provides ongoing support through PROactive IoT and AV integration through the provision of indicators with offers you detailed information about the level of office space or room occupancy. VSSi implements its professional support for audio visual integration with IoT by setting touch panels to prompt board room’s readiness for business meetings. The contract of VSSi allows for equipment maintenance at the top level of performance and guarantees the resolution of any technical issues that might emerge anytime in the future. The company’s highly-trained and knowledgeable technicians integrate IoT and AV equipment to provide you detailed security information and offer your business grade A solutions where there is a case of emergency.
Furthermore, VSSI’s audio visual integrators in collaboration with IoT will provide your business with paging systems and background music with digital signage which help in advertising new and/or useful products to customers in your office or retail store.
At VSSi, we provide IoT and AV integration with corporate and business organizations, worship centers, government establishments and healthcare centers.
Learn more about audio visual solutions with VSSi, click here.
You can purchase most of the components almost anywhere and anytime. But the reason you want to work with a top-quality Audio Visual System Integrator like Visual System Solutions and Integration, is for the services we provide that make it all come together.
Discussed further down the page in more detail, these services provide you the following benefits:
- You will receive a quality system that will work as expected. A proper system is far more than the sum of all of its parts. It takes careful design, combined with extensive real-world installation/integration experience, to create a system that is engineered to work as needed and expected.
- Your system will be easy to use. A thoughtfully designed system will put a tremendous emphasis on the user interface as well as the serviceability of the equipment. A well-crafted and flawlessly programmed user interface, combined with critical end-user and technical training, will make the difference between you getting tremendous value out of your system or just wondering why you spent so much money on a confusing contraption.
- Your project will be well executed. There are a myriad of factors that can frustrate the successful completion of a project, and something can always be expected to come up during a complex construction project. But with savvy, experienced Project Managers following an actual process – we call ours, “The Visual System Solutions and Integration Way” – you can rest assured that you will know exactly where your project is throughout its duration and you will be helped to complete it successfully on-time and on-budget.
- Your system will KEEP working. With a proper maintenance plan in place, you can have peace of mind that the system will work as it was designed to do.
Visual System Solutions and Integration
is a full-service audiovisual provider. From our initial AV consultation, through design, installation, programming and long-term support, all services are provided in house by our extensive and knowledgeable staff. Visual System Solutions and Integration has completed hundreds of projects for some of the most influential and innovative companies because we can be trusted to get the job right, on time, and on budget.