Finding the Best AV Wireless Presentation System for Your Business
Wireless presentation systems are everywhere in business, and for good reason – new technology lets anyone broadcast presentations, multimedia content, or any video conferencing software ( Zoom, WebEx, Skype for Business, BlueJeans, GoToMeeting and etc.) into conference rooms from anywhere in the world.
Wireless systems offer ever-increasing interoperability across multiple types of devices ranging from cell phones to tablet computers, with the added benefit of avoiding cumbersome corded connections.
There is an endless lineup of wireless presentation AV systems devices to choose from. The good news is that no matter your organization’s needs, you’re likely to find an option that works for you. The bad news is that it can be hard to sift through the options available to maximize your budget and find a solution which will perfectly match the specific functions needed by your business.
VSSi can offer you expert advice in a consultation, but here’s a quick run-down of how to start narrowing down your options and find a wireless presentation system which will work best for you:
How to Choose a Wireless Presentation System
How many data sources do you have, and how many participants do you need to support?
Wifi presentation solutions do away with the age-old fight over the HDMI port.
However, depending on how many people will need to present at once, you may want to consider how many displays will be supported by your presentation solution. Some, like Crestron Airmedia, offer solutions with a “quad view” which can split the screen four ways.
Others are simpler, out-of-the-box options which let you wirelessly present whatever’s on the screen of your laptop with a dongle or other small device. Still others will let up to thirty devices connect remotely for high-tech, geographically spaced out conferences.
Do you want to support interactive presentations?
Depending on your needs, some advanced models offer presentation tools such as on-screen annotation, filesharing and other high-tech functionality.
It’s worth considering what level of interactivity you need, and which tools will add the most value to your team’s collaboration when searching for a presentation solution, as these features tend to add to the price tag of a wireless presentation solution.
What are your IT constraints?
If your organization segments Wi-Fi for guest and internal use, make sure you factor in these constraints when designing a Wi-Fi based presentation solution.
Depending on the type of content you will be using, it’s also worth consulting with experts at VSSi or on your IT team to determine the bandwidth required to stream multimedia content wirelessly. Images, PowerPoint presentations, and videos all require varying bandwidth.
What are the top wireless presentation systems?
Here’s a quick breakdown of some of the top models on the market:
The Barco Clickshare uses an app which works on Android and iOS devices. It doesn’t limit the number of connections by port (since it uses an app instead of a dongle or other hardware device). You can connect up to fifty people simultaneously and includes a moderation function to manage content sharing in large audience screen-sharing situations.
WePresent is ready right out of the box. While less customizable that Barco Clickshare, and slightly smaller – it can support up to 64 participants – it’s an affordable, high-end rack mounted option which doesn’t require integrating numerous systems.
ClearOne is cloud-based and minimizes impact on your company’s bandwidth, allowing for multiple people to access presentations and conferences remotely on a variety of devices.
ClearOne works particularly well in hybrid situations when people both access presentations from conference rooms and remotely participate using smartphones and tablets. ClearOne also includes interactive features such as file transferring and a virtual whiteboard.
Creston Airmedia solutions function similarly to Barco Clickshare, supporting up to thirty-two people simultaneously. Crestron also allows up to four screens to be displayed simultaneously and can present Powerpoint Files, documents, PDFs, and photos using any device which can support Crestron’s software. For those who can’t access the central display, presentations can still be accessed using a web browser.
Crestron and Barco both also offer advanced models which can scale up for massive conference rooms depending on your requirements.
Wireless presentation system is increasingly relevant in the bring-your-own device era. Businesses across the board increasingly need a single integrated system to enable people to share content and presentations from their devices – whatever those devices happen to be.
Your IT infrastructure and business needs, such as the type of content you need to share, and with how many people, will affect which solution is best for you and your business.
VSSi has technicians ready to help you talk through your options and suggest solutions which will be the best fit for your needs. Whether you’re looking to upgrade your existing AV system or add an entirely new business solution, we can help. Check out past projects here, or contact us for a consultation.
It does not matter from where you operate whether from out of a corporate environment, a military command center, or automotive design department, audiovisual integration can help you effectively display complex data and detailed design files. These systems give viewers the ability to better understand and more accurately analyze displayed information. There are a great deal of advance audiovisual solutions from audio-video systems commonly seen in conference rooms and training rooms to CAVE (Cave Automatic Virtual Environment) systems, for instance, for complex design apps. The best fit for your enterprise depends on a number of factors: space requirements, the data or information being displayed, and your budget.
To provide the best AV solution for your company, it is important to understand that audiovisual integration relies heavily on understanding the space needed to utilize the system, the number of people viewing the display and a viewer’s distance from the display.
To clearly comprehend your specific requirements, your audiovisual integration partner will conduct a full-detailed consultation and site survey.
What information should be obtained:
- Projection and viewing room sizes
- Any existing audiovisual systems
- Facility construction
- HVAC and electrical infrastructure
- Audio and communications needs
- Seating requirements
The understanding what type of information you would like to have displayed on your system will definitely help to determine the best AV solution for your company. For instance, the right display and integration for an automotive company’s design team will differ from a corporate board sharing the latest annual report. Depending on the subject matter on display, solutions could range from commercial apps like an LED flat-panel display to more complex visualization systems like a front and rear projection PowerWall or Cave.
The cost of audiovisual systems vary based on the type of system selected, its apps, and the size of the space in which it is installed. A general commercial-grade AV system can cost as little as a few thousand dollars, while advanced visualization systems custom-integrated within your building infrastructure can be tens to hundreds of thousands of dollars, depending on the specific needs.
An audiovisual integrator can provide different system options and pricing, varying on the budget. The decision-making process will depend on not only budget but also industry and installation requirements.
VSSi is a full-service audiovisual provider. From our initial consultation through design, installation, programming and long-term support, all services are provided in house by our extensive and knowledgeable staff. We know how to get the job done right, on time, and on budget. Contact us today!
Also, you can learn more about VSSi AV Solutions by clicking here.
Advantages of Preventative Maintenance
Manufacturing companies that add maintenance recommendations for audio visual equipment add it for so many reasons that are good. Though preventive maintenance does have its productivity and financial costs, more often than not, embracing an approach that is proactive to maintaining audio visual equipment has unique advantages. Some advantages impact your business directly while other advantages affect your business indirectly. It should, however, be known that all these advantages boost a business’s profitability level.
Unplanned Maintenance Can Derange Productivity
One of the benefits of possessing a preventative maintenance scheme for your AV systems is that you can schedule when your equipment will be checked. Scheduled maintenance of equipment will in addition to improving equipment life avoid maintenance activities that are not planned during precarious times when you need your AV system to carry out business.
Also, preventative maintenance also decreases the chance of emergency repair calls that can heavily impact the productivity of your business.
A System That Is Unreliable Can Make You Lose Customers
If an element of your AV system ceases to work while it is being utilized by a customer or while helping a current or prospective customer, you can incur costs that are hard to document and these costs are in most cases more severe than the cost of fixing your system. For instance, imagine the set back you would encounter if you were trying to seal a lucrative deal with an important customer and it happens that your AV system went off while on a video conference with the customer and the AV system could not be restored immediately. You will not only miss an opportunity to convince the customer that the services you offer are top notch but encounter the risk of not earning the customer and other prospects trust as regards your business’s reputation. This is an unquantifiable risk you should endeavor not to encounter in your quest to maximize profit and create a good impression on all existing and prospective customers. Preventative maintenance is a cost-effective means of meeting your customer service aims and building your company’s public image.
Read more about VSSi Solutitions here.
Preventative Maintenance Makes Systems Work Better
AV systems are made to function in an unquestionable way that must be maintained. Updating hardware and software is an essential aspect of preventive maintenance. This update is a fundamental part of keeping AV systems functioning the way they were made to work. This also makes it possible for the equipment to operate at higher capacities, thereby allowing you to benefit most from your investment. At VSSi, our preventative maintenance program will protect assets, keep systems functioning in optimum condition and help guarantee that extreme life expectancy is attained.
Maintenance Services for Your AV Business Needs
If you need maintenance services for your audio visual business, Visual System Solutions and Integration is your best bet. Visual System Solutions & Integration (VSSi) provides ongoing support through PROactive Maintenance Service Contract for your business needs to ensure your technical equipment performs at the optimum operational level. VSSi implements its professional support for audio visual and unified communication systems. The contract of VSSi allows to maintain the equipment at the top level of performance and guarantees the resolution of any technical issues that might emerge anytime in the future. The company’s highly-trained and knowledgeable technicians inspect your AV system and look for any AV problems that may arise.
Furthermore, VSSi ensures that technology works at optimum performance and will not create any problems in the future. At VSSi, a wide spectrum of AV services which avoids any technical interruptions at an opportune moment is offered.
Audio visual maintenance services offered by VSSi include preventative AV maintenance service, replacement of interconnects, system orientation training, software and firmware updates, audio and video systems, calibration and troubleshooting, management of equipment, upgrades, technical support, customized service agreements and 24/7 service support.
You maybe interested to read our other blog post Boosting Business Productivity with Huddle Spaces
We are becoming more informal society- and a tech culture is a big reason why. While some aspects of this are lamentable, it has been an undeniable boon for the world of business: it equates to better productivity.
Perhaps, no concept better illustrates this transformation than the proliferation of huddle room. Rather than the age-old concept of employees pitching ideas around a boardroom table in a hierarchal, structured meeting, companies are seeking the benefits in facilitating off-the-cut collaboration-making the most of the moment when inspiration strikes.
Huddle rooms make a big difference in today’s business environment. Any available space is in a high demand in the vast majority of businesses: it can be a time-consuming experience. Huddle rooms are a great solution for many companies: people walk in and out of the room without booking the room, and with their own laptops, phones, and tablets. They demand an immediate and responsive interface, starting with whatever is on their device, whether that’s FaceTime, Skype, ClickShare or any other application.
There are great solutions for huddle rooms designed by Barco, Vaddio, Yamaha, and Crestron:
- For immediacy purposes BARCO for instance, designed a Clickshare interface for people to simply connect to a display and begin sharing. Because huddle spaces can be conducted on the fly, the decision making can be much speedier, and workplace environment is more productive. It definitely eases the method of working together between multiple people and teams.
- Yamaha CS-700 video sound collaboration system is an outstanding AV solution for huddle spaces, designed as an all-in-one unit to equip huddle rooms with best in class audio, video, and screen sharing capability.
- Vaddio offers ConferenceSHOT FX. The extra-wide field of view on this fixed video conferencing camera allows everyone around the table to be clearly visible. It plugs into a USB port and works with major UCC soft clients.
- All-in-one Crestron Mercury Tabletop Conferencing System. It supports any collaboration application: Spark, Cisco, GoToMeeting, WebEx, Microsoft Teams, Google Hangouts, Zoom and etc. Just plug USB to your laptop and get full room experience. Mercury allows people to collaborate regardless of their location and conference application.
These solutions are great for small groups for impromptu collaboration on projects, they drive more focused work by providing flexible, ease-to-use and relatively low-cost environments that enable the free exchange of ideas, images, and data. We call a huddle room as the future of collaboration, and VSSi enables you to take advantage of them right now.
VSSi provides individually customized Huddle Room Audio visual solutions offering innovative technologies. We value great performance and simplicity. Contact us today to learn more about Huddle Space AV Solutions for your business.
To learn more about Video Conferencing Solutions, click here.
Wireless Presentation Solutions
With a few clicks, wireless presentation solutions allow you and up to three other colleagues can present Audio Visual materials without dealing with cord connections, cumbersome wires, and the need to be directly in proximity.
There are many options on the market, but they don’t all offer the same capabilities. In this post, we’ll review Crestron Airmedia and Barco Clickshare, two well-known and reputable manufacturers. Both Crestron and Barco produce highly functional wireless presentation solutions.
Each company also offers a 3-year warranty and their products work well on WiFi or corporate networks; both are well-suited for enterprise clients with large meeting rooms or who need remote access and presentations.
However, there are some differences between the two products which can make a difference depending on your specific needs.
Here’s an overview of considerations for each option:
1. Crestron Airmedia
Crestron Airmedia was one of the first players in the wireless presentation arena, and continues to develop innovative and user-friendly products. This device connects via wifi to most smart devices, including iPods, iPhones and Androids, and Windows or Mac laptops and desktops.
Crestron Airmedia’s selling feature is that no dongle or USB connection is required; that means no wires at all are necessary. It supports four users with a “quad screen” and allows up to 40 people to remotely view presentations.
It offers functional integration for larger systems and a customizable welcome screen. AirMedia it uses existing LAN and leverages standard network security protocols. Because it introduces no new wireless networks, it has a security advantage over some other wireless presentation options.
2. Barco Clickshare
Barco Clickshare comes in several different models designed for different sized rooms. It supports a large 4K screen for HD quality visuals, and can support touchscreens.
It does require a USB button, instead of being totally wire-free, but this can sometimes be an advantage, as it requires no software and can therefore be easier to set up and use without the need for any training.
Barco Clickshare was designed as an enterprise product; the developers include a number of security features. It’s possible to add a conference monitor, and includes the option to transmit information completely off network. Most models are slightly less expensive than the Crestron Options.
In short, Crestron Airmedia supports more types of devices supported, includes more robust options for remote viewing, and doesn’t require a USB connection.
Barco Clickshare is typically a more affordable option, offers an off-network functionality for increased security, and offers resolution adjustability and HD visuals.
Both options provide a high-quality, professional remote presentation service AV system that work beautifully in the majority of corporate settings.
VSSi is a design-build Audio Visual solution company which provides individually customized professional and corporate AV technologies. For more information about the best product for you, or to schedule a consultation regarding wireless presentation systems or any other audio visual needs, get in touch here.